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RETENTION POLICY

Rationale and Objective

This policy aims to establish a suitable and effective provision governing the first, second and third year  students of the College of Engineering. The policy provides the necessary intervention that would highly encourage students to meet the requirements of their respective fields. Through the provisions of this policy, the college aims to filter out students that are not meeting the minimum requirements of their courses. This measure would furthermore improve the probability of our graduates passing the board exams.

This retention policy uses as basis the Information System used by the Registrar's Office to determine the student's year level classification. Should there be instances of incomplete grade/s, the academic status of students will be re-evaluated and adjusted accordingly upon completion  of the said grade/s.

This policy will apply, upon approval of the University President, to first year students of SY 2008-2009.

Retention Guidelines:       

  • WARNING STATUS (WS). Any first or second year student who obtains a QPI lower than 1.75 shall be placed under warning status. The warning status is lifted if the student obtains a QPI of 1.75 or above in the succeeding semester. While under the warning status , a student shall be subject to the following conditions:

    • Prior to enrolment, the student shall be required to fill up the Warning Status Form in duplicate copies (one copy for the student and another for the Department Chair.) Using a Referral Form, the Department Chair informs the Guidance office, Registrar and Academic Adviser of the student’s academic status. The student’s parent or guardian shall also be informed by the Department Chair.

    • The student shall be required to report monthly to his/her adviser for academic counselling. The adviser may require more frequent meetings as needed. All meetings shall be documented using Consultation and Academic Advising Report Form. This form is to be submitted to the Department Chair .

  • ACADEMIC PROBATION (AcaProb). Any first or second year student who obtains a  QPI lower than 1.75 in two successive semesters or failed any subject twice shall be placed under academic probation. The academic probation status is lifted if the student obtains a QPI of 1.75 or above in the succeeding semester. While under academic probation, a student shall be subject to the following conditions:

    • The student shall  be allowed to enroll a maximum of 18  units only in the semester.

    • Prior to enrolment, the student shall be required to fill up the Academic Probation Form in duplicate copies (one copy for the student and another for the Department Chair). Using a Referral Form, the Department chair informs the Guidance Office, Registrar and Academic Adviser of the student’s academic status. The student’s parent or guardian shall also be informed by the Department Chair.

    • The student shall be required to report twice a month to his/her adviser for proper monitoring. The adviser may require more frequent meetings as needed. All meetings shall be documented using Academic Advising Form. This form is to be submitted to the Department Chair.

  • NON-READMISSIONS (NRA) IN A PROGRAM. In the College of Engineering, a non readmission status in a specific program is given to students who fall under any of the categories below. However, in consideration of students' interest and other factors, s/he may be allowed to shift to other Engineering courses (e.g., non-readmission in Computer or ECE Engineering shifting to Civil Engineering  or non-readmission in Civil Engineering shifting to Computer or ECE Engineering), as a reconsidered student; or to other courses in the university.

‪ Any third year Computer Engineering / Electronics  and Communications Engineering student who failed in five out of seven or eight ; four  out of  five or six;  three out of  four; and three out of three of enrolled subjects at the end of first or second semester shall not be allowed to re-enrol in Computer Engineering / Electronics and Communications  Engineering courses.

‪ Any third year Civil Engineering student who failed in five out of seven or eight; four out of five or six; three out of four; three out of three of enrolled subjects at the end of first or second semester shall not be allowed to re-enrol in Civil Engineering course.
       

  • NON-READMISSION (NRA) IN THE COLLEGE OF ENGINEERING. This status is given to :

‪ Any first or second year student, who has been placed under academic probation and obtains a QPI  lower than 1.75  in the succeeding semester, or failed any subject for the third  timeshall  not be allowed to re-enrol in any engineering courses.
‪ Any third year student who failed any subject for the third time shall not be allowed to re-enrol in any engineering course.

Any reconsidered student who failed in five out of seven or eight; four out of five or six; three out of four; three  out of three out of enrolledsubjects in his/her new engineering course shall not be allowed to re-enrol in the college.